Dutech’s Job

Mail Room Clerk/ Admin

Contract : 6 months with a possibility of hire full time

Onsite: Monday to Friday

Rate: 19-20.10/hr + sick leave

Mailroom clerk with additional administrative duties in support of Facilities and Support services. Support any MDF needs such as call for service, track repairs needed. Print building access cards for new and existing staff as needed.

The incumbent of this position is responsible for overall reliability and efficiency of the mailroom at DPH's Central Office (currently 250 Washington Street), as well as to provide mail services and support to its 700+ employees. They will also provide, as needed support with Multi-Function Device Management, and physical Access Control Systems.

Ensure Central Office Mail Operations operate reliably and efficiently:

Responsible for planning for and providing adequate coverage for mail room operations

Oversee and perform functions such as sorting mail, Pick-up and delivery of mail packages, processing out-going mail, and other related functions.

Track and report on "Postage by Phone", FedEx, and UPS accounts for all programs and divisions within DPH.

Coordinate and control activities related to DPH courier service by overseeing proper billing, assigning route destinations, preparing any necessary reports and delivery logs.

Responsible for the preventative maintenance and updating of all Central Office Mail related equipment.  Also, support and advise on the procurement of new equipment, as required.

Work with agency fiscal staff to ensure that all Central Office Mail related billing is accurate, and that adequate funds are encumbered. 

Maintenance of Multi-Function Devices (MFD)

Assist Staff with troubleshooting of MFD issues, and escalate when appropriate

Liaise between MFD vendor and DPH staff for service and procurement requests

Access Control Systems

Print badges for new staff

Reprint badges for existing staff

Delete and deactivate badges in system