Dutech’s Job

This Executive Assistant will encounter sensitive and confidential information and the role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner. The ideal candidate will require little to no supervision, takes initiative, is well organized, is flexible, and can manage multiple priorities simultaneously.

• Perform Administrative and Office Support Activities including but not limited to creation/revision of presentations/reports, correspondence, and excel worksheets as well as management of calendars and emails.
• Handle complex and confidential situations and requests.
• Establish & sustain relationships with CPO reports, and other key stakeholders.
• Field and manage correspondences/requests in a courteous & professional manner on behalf of the CPO as necessary. Follow up with stakeholders on behalf of the CPO, as required.
• Proofread documents and ensure accurate / consistent data prior to distribution.
• Monitor and update online records and folder systems to ensure that information is easily retrievable.
• Support printing and copying as needed.
• Ensure security, integrity and confidentiality of data and information.
• Coordinate and prepare the CPO for meetings and presentations.
• Maintain and/or assist in maintaining the calendars/schedules for CPO and CPO staff
• Ensure recurring team meetings occur on a routine basis.
• Secure conference rooms or other venues for applicable meetings.
• Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos.
• Plan and assist the coordination of events.
• Coordinate and maintain department budget including monitoring, tracking, expenditures, invoices.
• Provide coverage for the Executive Assistant to the CAO / Office Manager when absent.
• Maintain administrative procedures and identify opportunities for improvement.
• Perform related duties and projects as assigned.

Required / Desired Skills