Dutech’s Job

PCDI Executive Assistant

Boston,MA

DatePosted : 12/2/2021 1:46:39 AM

JobNumber : DTS1017174374
JobType : Contract
Skills: Full-time, or equivalent part-time, professional, administrative, supervisory, or managerial experience
Job Description

Contract: 6 months

The primary responsibility of the Executive Assistant is to provide efficient and effective support to all essential functions within the Payment and Care Delivery Innovation office at our client.

The primary function of the Executive Assistant is to provide administrative support to the Chief Payment and Care Delivery Innovation (PCDI) Officer.  The Executive Assistant will also support calendar management for direct reports to the Chief PCDI Officer (6 FTEs); b. scheduling meetings; c. compiling meeting materials on regular basis; d. maintaining a database of contacts and correspondence and ensuring all inquiries are responded to in a timely manner; e. coordinating materials for speaking engagements; f. providing first draft review to support hiring process; g. supporting the team’s hiring process (outreach to candidates, sharing of pre-reading material, scheduling interviews, and corresponding with HR to move the hiring process forward); g. receiving calls, process, and disseminating information accurately and timely; and h. coordinating other office assignments as required.

 

Duties

-Manages all administrative programs and communications for the PCDI office; responds to constituent inquiries; prepares documents, presentations and reports for the Chief PCDI Officer and their direct reporting staff; provides oversight and direction of administrative functions for the agency.

-Manages the calendars of staff directly reporting to Chief PCDI Officer; maintains open and consistent communications across the agency.

-Supports the PCDI office with travel bookings, expense reporting, processing IT forms, requesting IT support

-Provides occasional MassHealth front desk coverage

-Support the hiring process for the PCDI office

-Identifies problem-resolution strategies and identifies strategies for operational efficiency, execute agency goals; prepares reports and analysis as needed

 

 

 

Skill

Required / Desired

Amount

of Experience

Knowledge of HRCMS system

Desired

 

 

 

           

 

Knowledge of management principles and practicies

Desired

 

 

Experience supporting executives in a fast-paced environment

Highly desired

 

 

 

Familiarity with WebEx and other video conferencing platforms

Highly desired

 

 

Ability to understand, apply, and explain pertinent laws, rules, regulations, policies, and programs

Desired

 

 

 

Ability to develop long-range plans and programs and evaluate work performance.

Desired

 

 

Ability to establish and maintain effective working relationships

Desired

 

 

 

Ability to present facts and recommendations effectively in oral and written form

Desired

 

 

Ability to work independently and collaboratively

Desired

 

 

 

Skilled in problem-solving, consensus building, conflict resolution, and team building

Desired

 

 

Ability to mediate conflicts, coordinate competing interests, and work under time constraints

Desired

 

 

 

Ability to design and implement business and change management processes

Desired

 

 

Full-time, or equivalent part-time, professional, administrative, supervisory, or managerial experience

Required

4

Years

 

Supervisory or managerial experience

Required

2

Years

 

 

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