Dutech’s Job
Administrative Assistant
Jamaica Plain,MA
DatePosted : 3/26/2024 7:16:55 AM
JobNumber : DTS101764587JobType : Contract
Skills: Data Entry, Organization, Microsoft Office, Hospital Work environment
Job Description
DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES
1 . Coordinates Request for Purchase processes including research, creation, and tracking authorization process
- Generates reports from the Capital Asset Management Information System (CAMIS)
- Assists with responsibilities pertaining to equipment management, including medical equipment reporting, tracking and documentation.
- Assists in the preparation of bid paperwork according to specifications with DCAMM
- Organizes and maintains project files, Joint Commission compliance binders, and tracks all RFP’s and supplies needed to maintain progress with job scheduling.
- Maintains internal spreadsheets related to purchasing.
- Receives and maintains Utility Failure Log.
- Organizes and schedules meetings for the facilities department.
- Schedules meetings and appointments by reserving facilities, checking the availability of meeting rooms involved, and notifying the appropriate individuals of the date, time, and location.
- Takes minutes at meetings and maintains related records for the Director of Facilities.
- Performs related duties as assigned, such as placing telephone calls, operating standard or specialized office equipment, etc.
QUALIFICATIONS REQUIRED AT HIRE (List Knowledge, skills, and abilities)
- Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, types and uses of office equipment and supplies, business letter preparation and report preparation, etc.
- Knowledge of the types and applications of standard office filing systems.
- Ability to understand and apply the laws, rules, policies, and procedures governing assigned unit activities.
- Ability to use proper English grammar, punctuation, and spelling.
- Ability to work accurately with names, numbers, codes, and/or symbols.
- Ability to maintain accurate records.
- Ability to establish and maintain harmonious working relationships with others.
- Ability to deal tactfully with others.
- Ability to exercise discretion in handling confidential information.
- Ability to follow oral and written instructions
- Ability to gather information by examining records and documents.
- Ability to communicate effectively in oral expression.
*IMPORTANT INFORMATION*
WORK SITE ADDRESS: 170 MORTON STREET, JAMAICA PLAIN, MA 02130
PARKING INSTRUCTIONS: FREE CAMPUS PARKING
LSH TRANSPORTATION: FREE SHUTTLE SERVICE TO/FROM FOREST HILL STATION (MBTA)
DRESS CODE: BUSINESS CAUSAL
COVID-19: WEEKLY TESTING
CORI: INHOUSE CORI (AFTER BEING CLEARED BY THE AGENCY)
VACCINATION: BEFORE REPORTING TO THE CAMPUS
|
Skill |
Required / Desired |
Amount |
of Experience |
|
Data Entry |
Required |
5 |
Years |
|
|
Organization |
Required |
5 |
Years |
Microsoft Office |
Required |
5 |
Years |
Hospital Work environment |
Highly desired |
|
|
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