Dutech’s Job

RATE: $25.19 – $29.19 per hour (W2)

We are seeking a detail-oriented and reliable Administrative Support professional to provide a wide range of administrative services, ensuring efficient daily operations within the office. The ideal candidate will support managers and staff through organizational and communication tasks, helping maintain smooth workflow across departments.

Key Responsibilities:

• Provide administrative support to the Senior Supervisor and other staff as required.

• Handle incoming and outgoing mail, faxes, and internal correspondence.

• Manage administrative phone calls, including screening, redirecting, and recording messages.

• Coordinate and schedule meetings, reserve rooms, distribute notifications, and record meeting minutes in the approved format.

• Track appointments, reappointments, and maintain accurate records in compliance with the Open Meeting Law.

• Periodically update agency organizational charts.

• Respond to information requests on behalf of the Director by identifying appropriate staff and ensuring timely responses.

• Serve as liaison between the Senior Supervisor and hospital department staff.

• Prepare general reports, charts, graphs, and tables.

• Maintain accurate records and ensure compliance with all administrative and secretarial procedures.

• Gather information by interviewing individuals and reviewing records or documents.

• Monitor daily operations, ensuring efficiency and adherence to standards.

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong organizational, communication, and multitasking skills.

• Ability to prepare professional reports, records, and documentation.

• Attention to detail and ability to work independently as well as in a team environment.