Dutech’s Job

ob Summary

We are seeking a detail-oriented, highly motivated, and organized Program Assistant to support the Community Affairs Division. This role works closely with division leadership and is integral to the administration and development of the Community Mitigation Fund Grant Program. The Program Assistant will also support meeting preparation and coordination for the Gaming Policy Advisory Committee (GPAC) Subcommittees, including scheduling, packet preparation, and taking minutes.

Key Responsibilities

• Schedule and coordinate meetings with internal teams, communities, and external stakeholders.

• Draft and prepare memos, reports, emails, and other communications.

• Learn and efficiently use the Community Mitigation Fund database system.

• Attend GPAC Subcommittee meetings, take minutes, and assist with meeting logistics (some in-state travel may be required).

• Maintain filing systems, documentation, and records related to the Community Mitigation Fund and GPAC activities.

• Participate as a member of the Community Mitigation Fund review team.

• Support the development of annual guidelines, standard forms, templates, and program tracking documents.

• Prepare meeting agendas, assemble meeting packets, and manage follow-up tasks.

• Collaborate with team members and leadership to ensure timely completion of program deliverables.

Skills & Qualifications

• Strong meeting coordination and scheduling abilities.

• Excellent written and verbal communication skills with strong attention to detail and proofreading abilities.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general project management tools.

• Willingness and ability to learn new systems and databases.

• Strong research skills and the ability to manage multiple priorities.

• Ability to develop and implement organizational strategies to achieve program goals.

Education & Experience Requirements

• 3–5 years of experience in a legal secretarial, paralegal, administrative, or executive assistant role — Required.

• 3+ years of experience supporting project management or in a related administrative capacity — Required.

• Bachelor’s Degree or equivalent — Desired.

• Experience with the administration of grant programs — Highly Desired.

Additional Requirements

The successful candidate must pass a comprehensive background check, which includes:

• Credit check

• CORI

• Drug screening

• Fingerprinting