Dutech’s Job

RATE RANGE: $40 - $50 Per Hour

Responsibilities:

Management of complex calendars with various scheduling requirements.

Coordination of all business travel, domestic and international, including booking flights, hotels, cars and other services.

Coordination of executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails and interfacing with other executives, employees and guests.

Preparation for all meetings with senior executives and other guests, including reserving space, catering (if required), document preparation and other logistics.

Field inbound communications and exercise solid judgement in determining the appropriate resource to address the request.

Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.

Collaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are met.

Participate in various meetings and conferences as needed.

Design PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze data. Qualifications:

Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior-level executive.

Bachelor of Arts degree preferred.

Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel, with an ability to learn company-specific programs and software.

Strong attention-to-detail, proofreading and editing skills.

Proficiency in collaboration and delegation of responsibilities.

Ability to handle competing demands in a high-pressure, dynamic environment

Exceptional interpersonal skills.

Friendly and professional demeanor.

Ability to communicate clearly and effectively, including with members of senior management.

Possess high-energy and intellectual curiosity.