Dutech’s Job

RATE: 24.91/hr. On W2

Answer phones in a consistently pleasant and appropriate manner and accurately assess level of need to interrupt staff with messages, refers clients to clinicians when possible.

Maintain medical records to ensure that records are accurate and up to date according to policies and procedures.

Composes and accurately types letters, designs forms, reports, correspondence, envelopes, labels, etc.

Stamps, sorts, and distributes mail, as needed.

Receives and distributes incoming mail, memoranda, packages etc., according to appropriate individuals within the assigned unit.

Operates standard office machines and equipment such as photocopiers, calculators, and fax machine.

Handles operation and routine maintenance to copier and assists in notifying need for repair.

Assists with data entry in spreadsheets for use with tracking and reporting data..

Responsible for maintenance of photocopier and fax machines and contacting repair if needed.

Greets visitors to the Centre, having guests sign-in and provide them with Visitor Badges

Records and types minutes for various centre-wide committees and staff meetings in a timely manner.

Notifies appropriate parties, orally and in writing, of information, such as meetings, conferences, etc.

Maintains adequate supplies as needed for the office including ordering, inventorying, and maintains all in an orderly fashion.

Receives orders supplies, verify packing slips and restock stock room..

Receives all supply items and ensures receipts/packing slips are sent to BB in a timely manner.

Provide clerical support to administrative department heads to include typing, preparation of reports and presentations, and filing of materials as needed.

Provides backup clerical support to all department/programs at the Cape Cod and Islands Community Mental Health Centre and the Hyannis Site Office.

Provides backup support for clerical supervisor and assist with administrative duties as needed.

Other duties as assigned by Director of Clinical Services, Centre Director, or Office Support Specialist I and II.

Communicates with individuals/clients, on as needed basis, appropriate to age, cultural or spiritual needs by referring or directing individuals to proper personnel/agency.

Is sensitive to the cultural/spiritual and diverse needs of consumers and staff.

Required / Desired Skills:

• Ability to work accurately with names, numbers, codes, and symbols, and file materials following standard filing procedures.

• Proficient in Microsoft Word, Outlook, and Excel.

• Skilled in operating computers effectively.

• Ability to maintain accurate and organized records.

• Knowledge of clerical office practices and procedures, including recordkeeping and correspondence control.

• Skilled in using general office machines and equipment such as photocopiers, duplicators, and file retrieval systems.

• Experience operating IP telephone systems, postage meters, microfilm/microfiche viewers or processors, calculators, adding machines, and public address systems.